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Opportunities for Information Management Administrators

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Business Services
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17001915 Requisition #
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OPPORTUNITIES FOR DOCUMENT CONTROL ADMINISTRATORS

 

With a strong foundation established over 25 years, Fleetway offers a comprehensive capability of engineering, technical, logistics, and management services. We have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers.

 

We uphold the highest standards of quality, safety and security, and are registered to the ISO 9001:2015 and ISO 14001: 2015 designations.

 

Essential Duties and Responsibilities:
  • Receiving, tracking and monitoring drawings and documentation;
  • Inputting of drawing information for reports and logging into database;
  • Responding to internal and external drawing and documentation requests;
  • Generating Document Control reports;
  • Printing, photocopying, folding as required;
  • Maintaining and filing documents;
  • Generating transmittals as required;
  • Checking the accuracy of transmittals;
  • Checking the quality of drawings and documents to be catalogued;
  • Forwarding material to client along with official transmittal document;
  • Checking the accuracy of transmittals;
  • Expediting the review of internal and external documentation within engineering departments;
  • Monitoring all drawings and documents;
  • Ensure that the document control function is being performed in accordance with corporate procedures and requirements in a timely and efficient manner;
  • Participate in work process improvements;
  • Ensure all signing/checking is in accordance with Fleetway procedures;
  • Update procedures and workflows as required.

Qualifications:

  • Customer focused to ensure that customer requirements and expectations are delivered on time and to a high standard;
  • Take the initiative to implement continuous improvement wherever possible to enhance and promote the goals of the organization;
  • Make decisions and recommendations within authorized limits. Exercise considerable judgment and initiative in interpreting policy in the planning and implementation of projects and/or work assignments;
  • Detail oriented and skilled in setting priorities;
  • Ability to learn fast, maintain quality and efficiency, apply acquired knowledge;
  • Ability to work as part of a team or individually;
  • Ability to set and achieve goals and work well under pressure;
  • Excellent analytical, interpretive and problem solving skills;
  • Oral and written communication skills;
  • Aptitude to work independently with sharp problem solving and decision making skills;
  • Ability to maintain and manage confidential information;
  • Effective communication skills, both verbal and written;
  • Communicate effectively with the appropriate engineering disciplines including providing ongoing updates on status of work when required;
  • Ability to maintain a positive atmosphere amongst the team & to work cooperatively;
  • Propensity to work well under pressure with ability to meet strict deadlines;
  • Aptitude to work independently with sharp problem solving and decision making skills;
  • Self-motivation, confidence, discretion, and good judgment;
  • Excellent organizational and time management skills with the ability to prioritize and multi-task;
  • Strong listener with the ability to display patience and understanding; and
  • Demonstrate professional skills under stressful situations.

Education/Experience:

  • College graduate in business administration or technologies and at least 2-5 years of experience, or an equivalent combination of education and experience;
  • Previous experience within Document Control/Configuration Management would be an asset;
  • Data entry and database experience an asset;
  • Knowledge and experience in all areas of document/data management, including identification, creation, use, retrieval, access, retention, turnover, preferably in an engineering/construction environment;
  • Proficient in use of electronic Document/Data Management Systems;
  • Proficient in MS Word and Excel;
  • Proficient in Adobe Professional;
  • High level of energy and ability to make process improvements;
  • Experience in engineering and vendor document control;
  • Ability to deal effectively and professionally with all staff levels within the office.


Nice to Have:

  • SharePoint Administration;
  • Ability to work with graphics software Adobe Photoshop or Corel Draw.

How to Apply:


If you are interested in applying for a current or future Document Control Administrator career opportunity with JDI, please click the “Apply Now” button and complete the online application form. A resume of past experience is required; a cover letter is not.


What to Expect:

All applications will be reviewed by one of our recruiters. If the recruiter sees a potential opportunity (current or future) that matches your skills and experience, you will be contacted to discuss your qualifications, desired work location, and fit within the JDI group of companies. Only those candidates who have the necessary qualifications will be contacted.

 

 

To learn more about our products and services, click here.

 

  

 

 

Fleetway Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees. Fleetway Inc. is committed to providing an accessible organization by removing barriers for people with disabilities.

 

We do not accept unsolicited resumes from search firms or employment agencies, and we are not responsible for any fees related to unsolicited resumes.

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