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19003511 Requisition #
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  EXECUTIVE ASSISTANT – TEMPORARY ASSIGNMENT


The Transportation and Logistics division of JD Irving, Inc. is comprised of a dynamic group of unique and successful businesses in the marine, railway and trucking sectors (www.jdirving.com).  We are a recognized leader in freight movement and logistics services.  We offer a fast-paced and progressive work environment, with exposure to a wide range of operational initiatives and a focus on the future through our business digitization initiatives. 

We are growing our businesses, transforming our operations, maximizing our results and energizing our employees through investment and progressive technology that is making a difference.  We value people and teamwork, and we seek and develop the very best talent to ensure that WE DELIVER! 


We are currently seeking candidates for the role of Executive Assistant. In this role you will provide senior-level administrative support to the Group Vice President and several Directors within the Corporate team. This position is based in our head office in Saint John, New Brunswick.  This is a temporary assignment.


Roles and Responsibilities:

  • Coordinate and schedule travel
  • Prepare and/or proof correspondence, presentations and documents
  • Work in Excel with intermediate level spreadsheet calculations
  • Work with SharePoint technology (primarily internal SharePoint site administration)
  • Assist with key report development and visualization
  • Manage expense reporting
  • Record and document management
  • Liaise and interact with other departments and divisions as necessary
  • Create and coordinate requests concerning new hires, transfer employees and/or departures
  • Provide assistance in the day to day administration of the office
  • Other duties and functions as required

Qualifications and Experience:

  • Proven experience as an executive administrative assistant or senior executive assistant
  • Ability to take initiative and problem solve
  • Willing to regularly learn new programs and processes, and adapt quickly in a dynamic environment
  • Strong attention to detail and accuracy
  • Completion of post-secondary education
  • Proficiency with the MS Office suite
  • Excellent verbal and written communications skills; a consistent pro-active and energetic approach
  • Ability to appropriately multi task and prioritize in a fast paced environment
  • Proven team player
  • Ability to work with confidential information
  • Ability to work independently and with minimal direction 

Please apply online for this opportunity.
 

We appreciate your interest in our company however only those candidates selected for an interview will be contacted. 
 
To learn more about our products and services, click here.
 
Irving Transportation Services Limited is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.

 

 

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