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Corporate Irving Group Moncton
19003747 Requisition #
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Communications Administrator 


J.D. Irving, Limited is currently seeking applicants for the full-time position of Communications Administrator. 


We are a dynamic, rapidly growing and successful group of companies with plants, terminals, operations and sales office throughout Canada and the United States. We’re proud to be part of the larger J.D. Irving group of companies, a family-owned business whose commitment to quality products and services dates back over 137 years. 


Reporting to the Vice President - Communications, the selected candidate will be a highly motivated individual with a “can do” attitude and superior interpersonal skills, attention to detail and written communications skills. This individual will be responsible for providing a diverse set of administrative services to the Vice President, Communications and the Communications team.  


The Communications Administrator will also support communications planning and special event-related activities. The position is based in our Corporate head office at 100 Midland Drive, Dieppe, New Brunswick. 

Roles and Responsibilities: 
  • Manage department calendars, including scheduling with stakeholders to coordinate meetings 
  • Support Media Monitoring, departmental Project Management system and internal communications systems including message boards and notification system
  • Provide highly confidential administrative support to the Vice President 
  • Prepare and proof correspondence, reports, spreadsheets, and presentations 
  • Coordinate meetings and events for the Vice President and the Communications team 
  • Coordinate and schedule travel arrangements for the Vice President and the Communications team 
  • Work with SharePoint technology (primarily internal SharePoint site administration) 
  • Complete and submit expense reporting 
  • Liaise and interact with other departments and divisions as necessary 
  • Provide assistance in the day-to-day administration of the department 
  • Other duties and functions as required 
Qualifications and Experience: 
  • Proven experience as an executive administrative assistant, preferably 2 to 4 years of related experience
  • Completion of post-secondary education, preferably a University degree
  • Proficiency with the MS Office suite; experience with SharePoint 
  • Ability to work with high degree of discretion and confidentiality 
  • Ability to take initiative and problem solve 
  • Willing to regularly learn new programs and processes, and adapt quickly in a dynamic environment 
  • Strong attention to detail and accuracy, analytical capability to support report preparation 
  • Strong correspondence skills
  • Excellent verbal and written communications skills; a consistent pro-active and energetic approach 
  • Ability to appropriately multitask and prioritize in a fast-paced environment 
  • Proven team player 
  • Ability to work independently and with minimal direction 
  • Bilingualism would be an asset 
What We Offer: 
  • The successful candidate will receive a competitive salary commensurate with skill, ability and experience, along with a comprehensive package including: 
  • A dynamic, safe and rewarding work environment 
  • Opportunities for growth and career advancement  
  • Flexible Health and Dental Benefits package 
  • Life and disability insurance 
  • Enrollment in company RRSP matching program  
  • Wellness benefits including Fitness and Weight Management Reimbursement 
  • Employee and Family Assistance Plan  
  • Employee discounts and perks 
To Apply for this Career Opportunity: 

Please apply online by September 30, 2019.  An up-to-date resume of past experience and education is required. 


We appreciate your interest in our company; however, only those candidates selected for an interview will be contacted. 


NOTE: The recruiter is reviewing and interviewing eligible applicants for this position as they are received.  If you are interested in this posting, you are encouraged to apply as soon as possible.     


To learn more about our products and services, click here. 



J.D. Irving, Limited is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees. 


We do not accept unsolicited resumes from search firms or employment agencies, and we are not responsible for any fees related to unsolicited resumes. 

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