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Administration, Facilities & Secretarial
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Sawmills Head Office
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22003081 Requisition #

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Executive Assistant (12 Month Contract)

Are you a skilled executive administrator with a commitment to quality, excellence, and customer service?

J.D.Irving, Limited Sawmills Division is currently seeking candidates for the role of Executive Assistant at our Head Office in Saint John, New Brunswick. This exciting opportunity is a 12-month term position.

As an Executive Assistant at head office, you will work in a fast-paced environment, interacting directly with executives from both inside and outside of the organization, as well as with different levels of Government.

What We Offer:

  • At JDI you will be rewarded with a competitive benefits and salary package as well as the opportunity to take part in job-related training and development.
  • You will be given the opportunity to grow and develop in your current role as well as being able to progress within the division and entire company.

Roles and Responsibilities:

  • Prepare and/or proof correspondence, presentations and documents including government and official documents
  • Manage communications planning, content development, and the production of communications materials
  • Provide support with document management including technology such as SharePoint and Microsoft Office Teams
  • Coordinate official events, both inside and outside the company
  • Provide assistance with the day-to-day administration of the office
  • Coordinate and schedule travel
  • Manage expense reporting
  • Liaise and interact with other departments and divisions as necessary
  • Enter purchase orders and manage travel requirements for the division
  • Manage room bookings and divisional email inboxes
  • Standard hours of work are 8:00 AM to 5:00 PM, Monday through Friday. Additional hours may be required to meet operational demands.
  • Other duties and functions as required

Qualifications and Experience:

  • Demonstrated experience providing executive support to a senior leader. Please outline this experience in detail in your application.
  • Completion of post-secondary education looking to grow their career
  • Ability to take initiative and problem solve
  • Ability to learn new programs and processes, and adapt quickly in a dynamic environment
  • Strong attention to detail and accuracy
  • Proficiency with Microsoft Office suite
  • Excellent verbal and written communications skills in English and French with a consistent pro-active and energetic approach
  • Ability to appropriately multitask and prioritize in a fast-paced environment
  • Proven team player and collaborator
  • Ability to work with confidential information
  • Ability to work independently and with minimal direction

To Apply for this Career Opportunity:

Please apply online.

We appreciate your interest in our company, however only those candidates selected for an interview will be contacted.

To learn more about our products and services, click here

J.D. Irving, Limited, Sawmill Division is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.

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